Make the most of every second you spend sitting in a meeting
Meetings can sap your time and energy, but Workplace Training Center offers you resources for making your meetings more effective and productive.
Here are five of our favorite tips pulled from recent issues of The Organized Executive:
- Arrive on time for meetings. When you are late, you tell attendees: “I am more important than you. Wasting your time doesn’t matter to me.”
- Provide an incentive for arriving early. Meeting attendees will be scrambling to arrive first if you adopt this simple rule: The last person in the door takes the notes. That solves the dual problem of people arriving late and asking “What did I miss?”
- Meet on your feet. For meeting with only one or two people, walk while you talk. You will get some exercise, keep the momentum going in the conversation and won’t be tempted to let the meeting go on too long.
- Replace fruitless meetings with chats. Reach better decisions when you hold a series of conversations instead of a group meeting. Conversations pave the way for these reasons:
- Scheduling is easier. Finding a time to talk with one other person is much simpler than gathering the whole group. Conversations also can be shorter than meetings.
- Discussion is more direct. People tend to be more candid when they talk one-on-one. No one is playing to an audience.
- Opinions are genuine. When you meet with people individually they won’t be swayed by others’ opinions.
- Be a meeting hero. Two actions will save everyone time and make you more popular at the office: Cancel unnecessary meetings and stick to the schedule when you have one. Those practices will take care of the top two pet peeves managers have about meetings, according to an Accounttemps survey. Not keeping to the schedule (31%) and holding unnecessary meetings (27%) topped the list of irritants. They were followed by people using gadgets not needed for the meeting (18%), people interrupting each other (15%) and meetings being scheduled during lunch (9%).
Simplify planning your next meeting with a free “Agenda Form” you can download from OrganizedExecutive.com. Click on Free Reports to access this form and others, including “Stop the Meeting Madness: Make the Most of Your Time Together.”
The “Agenda Form” is just one of many customizable, print-ready forms in the brand-new training kit Meeting Makeover: Say ‘Good-bye’ to Inefficient, Poorly Run Meetings.
Studies show that the average person spends about five hours a week in meetings. Of course, some weeks are more packed with meetings than others, and some employees must attend more meetings than their co-workers. But on average, your employees are spending a good portion of their work hours in meetings.
By following the advice presented in the Meeting Makeover, you’ll learn a process for transforming dull, unproductive, time-draining meetings into efficient and effective meetings that make the time and the money you spend while employees attend them worth it.
This multimedia resource includes:
- The 20-minute video Leading 20-Minute Meetings That Matter, with a Trainer’s Guide and a Viewer’s Guide (a $149 value).
- The 60-minute audio conference presentation Meeting Makeover: Lead Meetings That Grab Employees’ Attention and Spur Them Into Action (a $229 value).
- A 66-page workbook stuffed full of best practices, guides, tips, quizzes and more.
- Dozens of print-ready and customizable forms team leaders and employees can reference again and again.
Join this upcoming audio conference!
April 4, 2012
1:30 – 3:00 p.m. Eastern
Want to get more out of your next meeting? Ann Potts will show you five simple steps for becoming a masterful facilitator, so you can turn any meeting you lead into a productive success.
Join Ann to learn:
- What exactly should a facilitator do?
- What should you be doing to prepare for facilitation?
- How can you, as a facilitator, help a group process content effectively?
- How should you provide guidelines in creating positive participation (and deal with disruptions, dysfunctions and difficult people in groups)?
- What are the similarities and differences between virtual meetings and in-person meetings? And how should you handle each?
The Organized Executive is a monthly electronic newsletter that will allow you to discover the time-management secrets of the world’s most successful executives. Learn to be more efficient, accomplish more in less time and recapture precious hours.
As a subscriber, you’ll receive:
- 12 electronic issues ofThe Organized Executive.
- Unlimited access to the website, including a searchable library of past issues.
- A 10% discount on training resources at Workplace Training Center.
- Discounts on special Spotlight Offers each month.
- Special report downloads.
As part of The Organized Executive Community you also have access to:
- The Organized Executive’s Priority One e-letter.
- The Organized Executive’s Blog: Keeping It Together in a Chaotic World.
- Free tips and articles updated monthly.
- Ask the Editor: An online Q&A section to get answers to your organization and time management questions.
Click here to receive The Organized Executive’s Piority One twice each month!